Administrative Support — Apostille & Document Authentication
Service overview This administrative support service helps you begin the apostille or document-authentication process for documents intended for international use. Book this service if you have one or more documents that need guidance to determine the correct authentication pathway, preparation of submission materials, or coordination of next steps.
What’s included
Consultation to assess each document’s intended use, country of destination, and applicable authentication requirements
Determination of whether an apostille, consular legalization, or other authentication is required
Guidance on document eligibility, necessary notarizations, and any required certifications (e.g., county clerk, state authentications)
Preparation checklist and review of documents to ensure completeness and correct formatting before submission
Coordination of submission steps, including scheduling appointments with notaries, county/state offices, or consular services as needed
Recommendations for translation needs and assistance in sourcing certified translators if required
Guidance on expected timelines and a summary of estimated third-party fees (government, courier, translation)
Ongoing support via email or scheduled calls to answer questions during the authentication process
Pricing
Starting at $75. Final price depends on document count and complexity.
Government, courier, shipping, translation, and other third-party fees are additional and not included in the base rate.
How to book Provide a brief description of each document, the country where the document will be used, and any existing notarizations or certifications. We will follow up to confirm scope, final pricing, and next steps.
Higher-Touch Apostille Assistance
Starting at $175. Additional government and third-party fees may apply.
What this service includes
Document review: We examine your documents for apostille eligibility and identify required signatures, notarizations, translations, and supporting materials.
Authentication-pathway research: We determine the exact authentication steps for your document based on issuing jurisdiction and destination country (apostille vs. consular legalization) and outline timing and fees.
Notarization coordination: We schedule and coordinate notary services when required, including remote notarization if eligible.
Certified-copy coordination: We arrange certified copies from issuing agencies when originals cannot be apostilled.
Submission preparation: We prepare all paperwork for submission to the appropriate state or federal authority, ensuring forms and fees are correct and attachments are included.
Government submission & follow-up: We submit documents to the responsible government
Higher-Touch Apostille Assistance
Starting at $175. Additional government and third-party fees may apply.
What this service includes
Document review: We examine your documents for apostille eligibility and identify required signatures, notarizations, translations, and supporting materials.
Authentication-pathway research: We determine the exact authentication steps for your document based on issuing jurisdiction and destination country (apostille vs. consular legalization) and outline timing and fees.
Notarization coordination: We schedule and coordinate notary services when required, including remote notarization if eligible.
Certified-copy coordination: We arrange certified copies from issuing agencies when originals cannot be apostilled.
Submission preparation: We prepare all paperwork for submission to the appropriate state or federal authority, ensuring forms and fees are correct and attachments are included.
Government submission & follow-up: We submit documents to the responsible government office and monitor status, handling inquiries and resolving routine issues.
Courier arrangements: We arrange secure shipping to and from government offices,
Stay organized and keep your financial records up to date with professional bookkeeping and financial administrative support tailored to your business.
Services may include:
Transaction organization and categorization
Bank and credit card reconciliations
Expense tracking
Invoice preparation and organization
Accounts payable support
Accounts receivable support
Financial record organization
General ledger support
Bookkeeping cleanup and catch-up assistance
Preparation and organization of records for your accountant or tax professional
Services are billed at $50 per hour with a one-hour minimum. Additional time is billed based on the amount of bookkeeping support requested.
Please note: The Occasion Firm provides bookkeeping and financial administrative support only. We do not provide tax preparation, tax advice, legal advice, audits, attest services, or services requiring a CPA or other professional license.
Custom Quote
Professional notarial support for businesses, organizations, law offices, property managers, healthcare facilities, financial professionals, and other companies that need convenient or recurring notarization services.
Services may include:
Corporate and business documents
Employee notarizations
Affidavits and sworn statements
Powers of attorney
Real estate and property-related documents
Multiple-signer appointments
Scheduled office visits
Recurring notary support
High-volume document notarization
On-site notary days for staff or clients
Pricing is customized based on the number of required notarial acts, appointment frequency, location, travel requirements, number of signers, and overall scope of service.
DC notarial fees are charged based on the actual notarial acts performed and will not exceed $5 per notarial act. Applicable travel expenses are quoted separately and itemized as required.
Request a Quote for one-time, recurring, or high-volume business notary needs.
Starting at $1 Per Document
Convenient professional notarization for personal, business, financial, and other eligible documents. Book this service when you need a document notarized and do not require apostille processing, loan-signing support, or other specialized document services.
Service highlights
Certified notaries public handling acknowledgments, jurats, oaths/affirmations, and other standard notarizations
Fast, reliable appointments—same-day availability often possible
Secure handling and recordkeeping of notarized documents
Clear pricing with no hidden fees; additional travel fees apply for mobile visits
Suitable for
Personal documents: affidavits, power of attorney, wills (not legal advice), medical directives
Business documents: contracts, corporate resolutions, partnership agreements
Financial documents: promissory notes, beneficiary designations, bank forms
Other eligible forms requiring a notary signature (check local requirements)
What we need from you
Valid, government-issued photo ID for each signer
All documents fully completed (leave signature lines blank until the notary is present)
For mobile visits, confirm the exact address and any access instructions
How to book
Select preferred date and time; indicate if you need a mobile visit
Provide contact details and the number of signers/documents
Review pricing and confirm your appointment
Legal notes
This service does not provide apostille processing, certified translation, loan signing, or legal advice
Additional identification or witness requirements may apply by jurisdiction
Need help deciding? Provide the document type and your location, and we’ll confirm whether this service fits your needs and outline next steps.
Limited Time: Get 2 Notarial Acts for the price of 1.
Starting at $5 + applicable travel expenses
Professional notary service brought directly to you. Book this service for general notary needs at your home, office, hospital, senior living facility, hotel, or another agreed-upon location within the service area.
Appointments may include acknowledgments, jurats, affidavits, powers of attorney, consent forms, business documents, estate-related documents, and other eligible documents requiring notarization.
Pricing
Quick Sign Bundle — $5
Includes 2 notarial acts during the same appointment.
That makes the second notarial act complimentary.
Standard Bundle — $20
Includes 5 notarial acts during the same appointment.
Regular maximum would be $25 — client saves $5.
Document Bundle — $40
Includes 10 notarial acts during the same appointment.
Regular maximum would be $50 — client saves $10.
Large Document Package — Custom Quote
For 11+ notarial acts, business documents, estate packages, or larger signing needs. Notarial fees will never exceed $5 per actual notarial act performed.
Travel expenses are confirmed and agreed to before your appointment.
Please note: The complimentary second notarial act applies only when completed during the same appointment and does not include additional travel, parking, tolls, or other separately quoted expenses.
APPROX PRICING*
*(subject to increase or decrease due to demand, time and day)
WARD 1: $20
WARD 2: $25
WARD 3: $35
WARD 4: $35
WARD 5: $40
WARD 6: $40
WARD 7: $50
WARD 8: $50
Nearby Montgomery County: $40
Nearby Prince George's: $45
Northern Virginia: $45
Northern Virginia — farther $50
Beyond immediate DMV service area: Custom travel quote
*(subject to increase or decrease due to demand, time and day. These flat rates apply to Services requested between 6PM EST and 8AM EST by default).
Professional on-demand administrative support for entrepreneurs, executives, professionals, and growing businesses that need reliable assistance without hiring a full-time employee.
Services may include:
Calendar and appointment management
Email and correspondence support
Document preparation and formatting
Research and data entry
Meeting coordination
Travel coordination
Vendor and client communication
File and records organization
Temporary administrative coverage
General executive administrative support
Services are billed at $45 per hour with a two-hour minimum. Clients needing ongoing, recurring, or larger project support may contact The Occasion Firm to discuss scheduling and scope.
Flexible personal assistance designed to help busy individuals manage errands, appointments, research, planning, organization, and everyday tasks.
Services may include:
Errands and returns
Appointment scheduling
Reservations
Personal research
Travel planning assistance
Document pickup and drop-off
Personal administrative tasks
Organization assistance
Shopping and sourcing assistance
Other reasonable concierge requests
Services are billed at $40 per hour with a two-hour minimum.
Any transportation, admission, purchase, delivery, shipping, parking, rideshare, or other third-party expenses required to complete a request are not included in the hourly rate and must be approved by the client before being incurred.
Starting at $100 per appointment — up to 2 hours
Professional signing and notarial support for prepared real estate and loan document packages, including refinance packages, seller documents, purchase documents, HELOCs, loan modifications, deeds, real estate affidavits, and other eligible documents.
The $100 starting package includes one signing appointment of up to two hours and may accommodate up to 20 required notarial acts. DC notarial acts are itemized at $5 per actual notarial act performed.
Additional charges may apply for printing, scanbacks, document shipping or return, extended appointment time, and applicable travel expenses. Any additional charges will be disclosed before your appointment.
Please note: The Occasion Firm provides document-signing and notarial support only. We do not conduct real estate settlements or closings, explain or interpret loan or title documents, handle escrow funds, or provide legal or title advice.
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